STR Software released several new versions of AventX in 2023 Q3. Check out the v23.3 highlights below. Contact your Client Services Manager for a complete list of changes for each product or to discuss an upgrade.

Document Delivery Improvements

Get More Creative with Your Subject Lines

The email subject line limit has increased from 80 to a generous 255 characters, allowing you to craft more descriptive and engaging subject lines that capture your recipients’ attention. This is particularly useful when creating subject lines using dynamic fields from Oracle EBS or your ERP, such as the recipient company name.

Availability: AventX Core

Deliver to More Recipients with Ease

Now, you can enter unlimited characters as long as no individual email address exceeds 256 characters. Separate the email addresses using commas or semi-colons; your To/CC/BCC email address fields are limitless! This enhancement ensures that your critical business documents are delivered with AventX Core from your ERP to the most comprehensive list of recipients.

Availability: AventX Core

File Migration Improvements

Ensure File Access Security Between Oracle EBS and SharePoint Online

With this feature, Oracle EBS users are seamlessly added to Microsoft Entra ID (formerly Azure AD) Security Groups, guaranteeing that only authorized personnel can access critical files during data transfers to SharePoint. By automating user access management when migrating files from EBS to SharePoint, organizations enhance data security, save time, and ensure compliance while streamlining their workflow.

Availability: AventX A2A for Oracle EBS + SharePoint

Oracle EBS PO Automation

Streamline Purchase Order Processing with Automated Status Updates in Oracle

Unlock unparalleled efficiency with the latest AventX Email Tracker enhancement for Oracle EBS. A newly introduced database trigger now automatically updates the Purchase Order Acceptance Status in Oracle EBS to “Accepted” the moment the recipient of the Purchase Order clicks “Accept” (or other configurable link/button) in the PO email they receive. This OPTIONAL automation eliminates the necessity for manual updates, reducing human errors and accelerating the Purchase Order processing workflow. Bid farewell to laborious data entry and welcome seamless order management.

BLOG: Unlock Automatic PO Acceptance in Oracle EBS | STR Software

Availability: AventX for Oracle EBS with Email Tracker Module

General Improvements

• AventX Core
  • Enhanced AventX Email Tracker Module reporting to update the delivery status of a document to ‘Delivered’ if no other ‘Confirmed’ status is found after 10 days (configurable).
  • Added support for using a proxy server with the AventX eFax Corporate cloud fax connector.
  • Resolved an external product issue preventing AventX from successfully connecting to the FAXCOM Anywhere Biscom LCR endpoint.
• AventX for Oracle EBS / eAM
  • The AventX Web Client now supports Entra ID authentication
  • Support for file extraction for SharePoint Online links using Graph API
• AventX for Oracle EBS Windows Print Service
  • Enhanced the installer to support upgrading
• AventX Mobile for eAM
  • Work Order App: Support for Microsoft Entra ID for SSO; including the Entra ID US Government Cloud (or a custom authority)
  • Work Request App: Change the default Assigned Department associated with an Asset when creating a new work request.
  • Various bug fixes and changes for performance optimization.
• AventX A2A
  • Added the ability to use the Microsoft Graph API for both Password Grant and Client Credential Grant types.
  • Various Security and UI Improvements
• AventX for JD Edwards
  • Improved system stability and performance improvements
• AventX Translation Server
  • Various installation improvements for Windows installs
  • Added new Submission Time and Submission Details columns to the recent jobs table.
  • Added elastic search functionality to the recent jobs table.
  • Various stability and administrative improvements

When it comes to managing purchase orders (POs) in Oracle E-Business Suite (EBS), staying on top of the acceptance status can be a meticulous process. The traditional manual methods of tracking and updating PO statuses can be time-consuming and prone to errors. The AventX for Oracle EBS Email Email Tracker Module with Accept/Reject Tracking provides a new, faster way to empower businesses to seamlessly update PO acceptance statuses based on a user’s interaction with a PO email.

Enhancing Oracle EBS PO Delivery and Management

The AventX solution enhances organizations’ handling of PO creation, delivery, and acceptance tracking. With its Email Tracker Module and Accept/Reject Tracking capabilities, AventX brings automation, accuracy, and convenience to the forefront of PO management. Let’s delve into the key benefits that this integration offers:

1. Effortless Creation of PO Output and Email with Tracking Components

At its core, AventX simplifies the creation of PO output emails by gathering necessary PO attachments, creating the final PO output, and creating the email. With the Email tracker module, AventX also incorporates essential tracking components. These components include links that can be intuitively displayed as buttons for “Accept” and “Reject.” This user-friendly email ensures that suppliers can swiftly and easily interact with the email to communicate their acceptance or rejection of the PO.

2. Real-time Tracking of Email Delivery and Interactions

The integration’s prowess extends to tracking the entire email delivery process. Through AventX’s robust functionality, businesses can monitor the status of email deliveries, as well as track open and other click interactions within the email. This real-time tracking keeps businesses informed and empowers users to take timely action based on supplier engagement—or lack thereof.

3. Automated Oracle EBS Status Updates upon User Interaction

One of the standout features of AventX and the Email Tracker Module is its ability to update the PO status in Oracle EBS automatically. When a supplier clicks on a specific link (the “Accept” button) within the email—AventX triggers an automatic update in Oracle. This means that the PO status is seamlessly changed to “Accepted,” eliminating the need for manual intervention and reducing the risk of errors.

4. Simplified Supplier Interaction and Confirmation

Upon clicking the “Accept” link, suppliers are directed to a confirmation page. This page can be any valid webpage on your organization’s website, providing flexibility and convenience. Whether it’s a specially crafted page or even your company’s homepage, this approach ensures that suppliers receive a clear confirmation of their interaction, enhancing transparency and trust.

5. Comprehensive Tracking and Insights

AventX doesn’t stop at updating PO statuses – it also empowers users to gain insights into their document statuses. The AventX Delivery Status Form allows users to query and retrieve information about their POs effortlessly. This visibility enhances decision-making and provides a comprehensive overview of various purchase orders’ statuses.

Seamless Integration and Automation: How It Works

The integration’s workflow involves strategic automation to ensure smooth PO status updates:

1. Supplier Interaction: Suppliers interact with the PO email, clicking on the “Accept” or “Reject” buttons based on their decision.
2. Automatic Update Trigger: AventX’s sophisticated tracking registers email delivery and the user’s open or click.
3. Oracle EBS Update: A database trigger, thoughtfully designed by STR Software, initiates an Oracle EBS PO Record update to mark the Supplier’s Acceptance.

The Power of Automation: Efficiency, Accuracy, and Beyond

By embracing AventX’s Email Tracker Module and the Accept/Reject Tracking integration, businesses unlock a world of benefits:

• Time Savings: Manual PO status updates become a thing of the past, freeing up valuable time for more strategic tasks, including follow-up with suppliers who did not accept a PO.
• Error Reduction: Automation minimizes the risk of human errors, ensuring accurate and consistent PO status updates.
• Enhanced Supplier Relations: Swift updates and clear confirmations bolster supplier trust and strengthen relationships.
• Clear Visibility: The AventX Delivery Status Form provides a one-stop hub for tracking the status of multiple POs.

Elevate Your Oracle EBS PO Management

The AventX for Oracle EBS Email Tracker Module and Accept/Reject Tracking integration revolutionize PO management for EBS users. With AventX, businesses empower themselves to effortlessly track and update PO acceptance statuses, enhancing supplier relations and streamlining operations. Remember, your Oracle EBS PO status management doesn’t have to be complicated – AventX makes it as simple as a single click.