The AventX v24.5 release delivers targeted enhancements that strengthen governance, improve print performance, and expand integration flexibility across Oracle EBS, Oracle eAM, and AventX A2A. This update focuses on giving IT and operations teams greater visibility into identity management changes, higher throughput and reliability in enterprise printing environments, and more modern attachment handling through APIs. With v24.5, AventX continues to optimize core infrastructure while aligning with long term platform requirements and evolving security best practices.

As organizations look to modernize Oracle document delivery, printing, and integration workflows, AventX v24.5 introduces practical improvements that reduce risk, increase scalability, and support hybrid environments. From human review-based Entra ID group change notifications to load-balanced local printing and expanded API attachment options, this release helps teams maintain control while moving faster with confidence.

File Management Improvements

Greater Control and Visibility for Oracle EBS to Entra ID Group Changes

AventX A2A enhances the Oracle EBS to Entra ID action with an email notification option that prioritizes oversight and auditability. Instead of automatically updating Entra ID group membership, teams can receive a detailed email outlining recommended user additions and removals, sent to configurable recipients. This approach supports security best practices by enabling review and manual intervention before changes are made, while maintaining consistency through AventX’s existing email framework.

Availability: AventX A2A

Document Printing Improvements

Load Balancing and Performance Improvements for Local Print Client

This release adds support for load balancing in the Local Print Client when using a shared mount, improving throughput and stability for environments processing higher print volumes. Additional performance optimizations further reduce processing time. These changes help extend the operational lifespan of the JWS-based client while customers continue to rely on Java 8 environments supported through 2030.

Availability: AventX for Oracle EBS Print Module – Local Print

Direct Printer Refactor with Protocol-Specific Implementations

The existing DirectPrinter implementation has been refactored into protocol-specific printer types to improve clarity, configuration, and protocol handling. The system now supports DirectIPPPrinter for IPP/IPPS over port 631, DirectRawPrinter for RAW printing over port 9100, and DirectPjlPrinter for JetDirect/PJL over port 9100. This change enables more explicit printer configuration and better alignment with printer capabilities.

Availability: AventX for Oracle Print Module

Attachment Handling Improvements

API Support Added for URL-Based Attachments

The API submission workflow has been enhanced to support URL-based web attachments in addition to file and UNC sources. This update resolves limitations identified in prior escalations and allows external web content to be submitted without requiring file-based attachment handling.

Availability: AventX for Oracle EBS & AventX for Oracle eAM

General Improvements

• AventX for Oracle EBS
  • Various bug fixes addressing printing reliability, web client behavior, attachment handling, and authentication flows
  • Targeted security and stability enhancements to improve overall system reliability and performance
  • Core platform refinements to reduce edge case failures in high-volume and mixed-protocol environments
• AventX A2A
  • Bug fixes focused on integration stability and action execution consistency
  • Security-related improvements to support safer identity and automation workflows
• AventX Core
  • Minor bug fixes and internal platform improvements
  • Core component updates to enhance overall performance and long-term maintainability
• AventX Windows Print Service (ASP)
  • Bug fixes improving print processing stability and error handling
  • Performance related enhancements to support reliable document delivery in production environments

STR Software released several new versions of AventX in 2024 Q3 & Q4. Check out the v24.3/4 highlights below. Contact your Client Services Manager for a complete list of changes for each product or to discuss an upgrade.

Document Creation and Delivery Improvements

Enhanced Flexibility: AventX Now Sends Documents Despite Attachment Issues

In the past, when generating a document for delivery, if an attachment from Oracle EBS or other sources were unavailable, AventX would fail the delivery process. The application would alert users and admins of an error so it could be corrected and reattempted. Now, AventX can continue sending the document to its intended recipient while providing a configurable notification about the missing attachment. This enhanced flexibility gives organizations more control over how they want to communicate with their recipients and can help prevent delays in critical business processes.

Availability: AventX for Oracle EBS

Group Individual Documents in a Batch Process into a Single File when using EmailToMe and Printing

AventX for Oracle Cloud can now consolidate individual outputs from a submitted batch with the EmailToMe and printing features. This is supported at the global and business unit levels. By merging multiple documents into a single file, you can significantly reduce inbox clutter and improve email management. Batch printing allows you to print multiple documents simultaneously, saving time and resources. Consolidating related documents into a single file also improves organization and retrieval.

Availability: AventX for Oracle Cloud / AventX for Oracle Cloud Maintenance

Document Printing Improvements

Streamline Oracle EBS Printing with AventX and Windows Universal Print

Introducing a new integration that bridges the gap between Oracle EBS and M365 Universal Print. This innovative solution offers a more efficient and streamlined approach to printing, eliminating the need for VPN access, print servers, and more while providing enhanced flexibility for businesses moving services to the cloud. With AventX, you can easily query for and add Universal Print Printers from your M365 environment to Oracle EBS with just a few clicks.  Microsoft is the backbone of many enterprise organizations and now, with AventX, you can seamlessly print directly to Universal Print, leveraging its advanced features while maintaining the power and functionality of your Oracle EBS system.

Availability: AventX for Oracle EBS Print Module

Simplify Oracle EBS Printing with Direct TCP/IP Printer Connections

AventX makes it easier than ever to replace CUPS with the ability to easily add and manage direct connections to network-connected TCP/IP printers for Oracle EBS. This improved solution eliminates the need to manage complex printer connections in Oracle EBS, providing a more efficient and streamlined approach to printing. By leveraging AventX’s advanced features, businesses can seamlessly print directly to their preferred TCP/IP printers, enhancing productivity and reducing costs.

Availability: AventX for Oracle EBS Print Module

Simplify Oracle Cloud Printing with AventX Windows Print Connectivity

AventX for Oracle Cloud now enables native Windows printing, eliminating the need for IPP-compatible printers. This integration allows you to print directly from Oracle Cloud using any Windows printer, simplifies the management of your printing environment, and boosts productivity with a streamlined printing experience.

Availability: AventX for Oracle Cloud Print Module

Document Migration Enhancements

Free Up Oracle EBS Space with AventX A2A & Local/Network Storage

Declutter your Oracle EBS database and optimize document storage with AventX A2A’s new automated file attachment migration option—Local or Network Storage. This new option offers the flexibility to migrate attachments to local or network storage, giving you greater control over your Oracle EBS document management strategy. Automatically move attachments to a designated file system, freeing up valuable database space and improving performance. Plus, AventX A2A creates a structured folder hierarchy and replaces original attachments with either the UNC Path or Web URL, simplifying document access and retrieval.

Availability: AventX A2A Attachment Migration Module

General Improvements

• AventX Core
  • Improved system administration, allowing documents to be managed in an “Awaiting Confirmation” status without stopping AventX Core; this applies to Mailgun, eFax, and DocuSign deliveries. 
  • Various bug fixes and security enhancements
• AventX for Oracle EBS
  • Various bug fixes and UI enhancements
• AventX Printer Management Utility
  • Added an option to query or poll for new Universal Print and or Windows Printers
  • Various bug fixes and UI improvements
• AventX for Oracle Cloud
  • Added more options for configuration and administration, giving administrators more control.
  • Added the ability to backup and restore configurations.
  • Added support for Purchase Order as a seeded document type.
  • Added support for defining dynamic email acknowledgments.
  • Various bug fixes and enhancements
• AventX for JD Edwards
  • Various bug fixes and security enhancements
• AventX A2A
  • Various bug fixes
• AventX Translation Server
  • Various bug fixes and enhancements

Printing documents can be a real headache for Oracle EBS users. From complex settings to delayed printing, it’s no wonder that this task can be frustrating. But fear not! AventX for Oracle EBS Windows Printing Module is here to transform your printing experience. With AventX, printing becomes easy, accurate, and lightning-fast. Plus, you’ll receive live updates on your print status through the True Print Status feature. Say goodbye to printing frustration and hello to smooth, efficient printing with AventX as the foundation for your Oracle EBS printing requirements.

The AventX Advantage: Print from Oracle EBS Directly to Windows Printers

The AventX for Oracle EBS Windows Printing Module is a game-changer, offering a seamless method to submit print jobs from Oracle EBS to Windows printers defined on a Windows Server or Windows Print Server. Bid farewell to complex printer configurations in Linux and Oracle EBS and embrace a simplified approach that significantly reduces support issues and streamlines the entire printing process.

Picture this: You hit the print button, and your document sails smoothly through the printing process, reaching the destination without a hitch. No more guesswork about the status of your print job!

Unraveling True Print Status: Real-Time Insights at Your Fingertips

Gone are the days of wondering if your print job is stuck in a queue or if the printer is offline. With AventX’s True Print Status feature, end-users and administrators can stay informed about their print jobs in real time. The AventX Delivery Status Form displays the status as “Printed,” “Wait,” or “Fatal,” offering detailed information to diagnose and troubleshoot any printing issues quickly. The True Print Status feature provides users with timely updates on printer status, allowing them to take immediate action when needed. No more waiting in uncertainty—now you can easily minimize downtime and maximize efficiency.

Think of the True Print Status feature as your printing journey’s very own traffic controller. Just like a skilled controller manages the flow of planes at an airport, AventX empowers you to oversee the status of your print jobs with precision. Whether your print job has landed safely (“Printed”), is patiently awaiting its turn to land (“Wait”), or encountered a maintenance issue and never arrived (“Fatal”), you’ll be in the know, ready to handle any situation with finesse.

Stay Informed with Statuses and Messages, such as:

• Printed / No Error: Your print job has successfully taken flight and reached its destination—mission accomplished!
• Wait / In Queue: Your print job is patiently waiting its turn in the printing queue—just a little more patience, and it will be on its way.
• Wait / No Toner: Oh no! The printer is out of toner, but don’t worry; it’s just a minor mechanical error. Replace it, and your print job will be back on track.
• Wait / Paper Out: The printer is out of paper. Time to load up and let your print job continue its journey.
• Wait / Printer Offline: The printer is temporarily offline but will be back online soon to resume printing your document.
• Fatal / Exceeded Print Time Window: Unfortunately, your print job couldn’t take off within the configurable time window.
• Fatal / Out of Memory: The printer’s memory is full. Clear the memory, and your print job can be re-queued to the runway.

Say goodbye to printing hassles and hello to printing bliss with AventX for Oracle EBS Windows Printing Module. By enabling direct printing to Windows Printers and introducing the True Print Status feature, AventX revolutionizes how you print from Oracle EBS, making it faster, more efficient, and a lot more fun. Embrace your inner traffic controller and manage your print jobs with ease. With AventX, your printing journey will be smooth, efficient, and free from unnecessary delays. Get ready to unlock a new era of printing simplicity today!

As is usually the case, we’ve been toiling away at various product improvements and user enhancement requests over the last several months. But our lead developer has also been working on some really, really exciting news around new solutions for our friends with newer Oracle implementations.

Keep an eye out soon for a special announcement on that as well as some exciting features we’ll be sharing over the next few months. Until then, here’s a look at all the features and enhancements we’ve worked on over the last few months!

Document Delivery Improvements

Send DocuSign Documents for Signature with a Defined Routing Order

DocuSign is a sophisticated eSignature application with various advanced delivery options. With that in mind, the original release of the AventX integration to DocuSign enabled users to send a document to multiple recipients using DocuSign’s Signing Groups feature. Signing Groups allows senders to acknowledge the document as signed when any of the recipients sign the document.

Now, users have more options with the ability to invoke DocuSign’s Routing Order functionality. This feature allows AventX deliveries to be sent through DocuSign with a defined order for the recipients to sign the document.

In other words, if you have three (3) individuals that need to sign the file, they can be forced to sign in a specific order. For example, if a Supplier, Buyer, and Procurement manager must sign a contract—and in that defined order—AventX can pass this configuration to DocuSign to handle the signatures and routing. Once signed by all recipients, the document is marked complete!

See other recent enhancements to this integration here:

• Dynamically Save & Name Signed DocuSign Files
• Product Rebranding & Rollup of Product Updates [Summer 2021; v21.1 through v21.3]

Availability: AventX Core, AventX for Oracle EBS + DocuSign

Override the Expiration Date for Files Delivered via Secure File Transfer

The AventX Core Mail SC device (SFT) has a maximum default file/package expiration limit of 366 days. This can be problematic for senders who want files to available to recipients for a longer term. Especially organizations that have legal or compliance justifications for keeping files around longer.

With this recent release, the AventX device configuration for SFT allows administrators to configure an override expiration date beyond the default limit. Whether you need to keep a file around and accessible in SFT for two years or ten, AventX can handle this requirement.

Just remember, Peter Parker, “with great power there must also come — great responsibility.” In other words, scale your server appropriately.

Availability: AventX Core with Secure File Transfer

Increased Control Over Emailed Documents from JD Edwards

Additional functionality has been added to improve email delivery through AventX for JD Edwards and Secure File Transfer. These improvements include using additional recipient email addresses as values, the ability to configure the sender email address, and additional configuration and security enhancements.

Availability: AventX for JD Edwards

Document Management & Archiving Improvements

Archive Documents with More Detail to SharePoint

Two great tools come together to create the ultimate application to handle your long-term storage requirements. On its own, the AventX A2A module is a fantastic tool for moving Oracle EBS File Attachments to SharePoint. Similarly, the AventX for Oracle EBS Archiving Module is fantastic for ensuring copies of all your critical documents are saved in an organized manner.

The newest release of AventX A2A allows these two applications to work hand-in-hand to archive files to SharePoint while populating key column data points such as Vendor Name, PO Number, Buyer Name, and much more. Plus, AventX A2A can automatically put a link to the file back into Oracle EBS as a URL attachment.

Ideal for the Oracle PO process, the AventX A2A Action can even capture subsequent document revisions while optionally replacing any existing versions of the original file attachment already in Oracle EBS.

Availability: for users of AventX for Oracle EBS Archive Module and AventX A2A SharePoint Module

Enhanced SharePoint Authentication

AventX A2A has been upgraded to use the most current and secure Microsoft authentication and access protocol—Microsoft Authentication Library (MSAL). AventX A2A uses MSAL to acquire tokens from the Microsoft identity platform to authenticate users and access secured web APIs.

Availability: AventX A2A for Oracle EBS and SharePoint

Work Order Creation & Printing Improvements

Support for File Extraction from Documentum D2

AventX now has the ability to extract files from Documentum D2, giving organizations another flexible location to store important attachments that need to be included with Work Orders.

Availability: AventX for JD Edwards

Select Individual Attachments to Print

Users of AventX for Oracle eAM can now select individual attachments for each work order operation when printing Work Orders. This new GUI gives users significantly more control over the attachments that are included in each work packet.

Availability: AventX for Oracle eAM

General Improvements

Error Handling & Stability Improvements

Improvements were made to handle and poll for device statuses, enabling improved administrative notifications and stability.

Availability: AventX Core

When using AventX with the Secure Transfer device, improvements have been made to handle certain scenarios that would incorrectly label documents as failed.

Availability: AventX Core + Secure File Transfer

AventX JD Edwards and Tools Release 9.2.5.4

AventX for JD Edwards has been fully tested and certified with JD Edwards Tools Release 9.2.5.4.

Availability: AventX for JD Edwards

The Company

Headquartered in Redwood City, California, Equinix is a multinational company that specializes in connected data centers and related services. With data centers located in 52 markets across five continents, they are the world’s largest interconnection and colocation provider.

The Problem

Equinix had a manual process of sending documents such as invoices and purchase orders to their customers and vendors. This process was prone to human error and required individuals to track sent documents manually. With the company growing fivefold in the last ten years, the number of sent documents has also increased. “As our company is growing, we have more customers and more vendors. We need to communicate with them as fast as possible – time is of the essence,” says Mohan Dutt, Senior Director of IT at Finance Shared Services. He reports that Equinix was manually delivering 10,000 to 15,000 documents and spending 400 to 500 hours monthly on the delivery and follow-up process. The company considered increasing headcount to meet the volume but doing so wouldn’t scale as the business continues to grow. Dutt understood this was a considerable challenge for the company and realized it was time for a solution to automate the document delivery process to keep pace with the business growth.

The Solution

After several years of evaluating various options, Equinix couldn’t find a solution as robust as AventX for Oracle Connector. Dutt states, “The closest one we evaluated was Oracle BI Publisher, but then we had to build additional extensions. With AventX, it all comes together in one box.”

AventX allows Equinix to automatically deliver any volume of Oracle-generated documents while providing flexibility and control. For example, their Brazil branch required each customer’s invoices to include specific attachments. The original delivery process was only able to send one document per email. AventX allows emails to include multiple attachments, saving users’ time and customers from a cluttered inbox. Today, Equinix has a logic to automate document pick-up and delivery through AventX, which is configured to send out documents over five to six hours. There are also reports to monitor which documents were sent and bounced back.

With the implementation of AventX, business users are no longer doing any manual processing, and customers are happy they get their invoices within hours. “The faster these documents reach our customers, the faster we get paid—which is an improvement in our Days Sales Outstanding.” Equinix can also scale up, sending six to seven times more documents than their original delivery process without adding headcount on their business or IT departments. Dutt adds, “AventX has helped us to automate our process and lead us to a very efficient end-to-end process for document delivery.”