STR Software released several new versions of AventX in Q2 2025. Check out the v25.2 highlights below. Contact your Client Services Manager for a complete list of changes for each product or to discuss an upgrade.

Document Creation and Delivery Improvements

Dynamic Page Stamping in AventX for Oracle Cloud

We’re excited to announce a powerful enhancement to AventX for Oracle Cloud: Dynamic Page Stamping. Now, you can automatically embed critical information directly into the headers or footers of every page within your work packets. This new functionality allows for both hard-coded text and, more importantly, dynamic variables such as attachment filenames, work order numbers, dates, times, and even custom data queried directly from Oracle. For technicians in the field, this means instant access to vital context on every document page, improving accuracy, reducing time spent searching for information, and streamlining overall maintenance, repair, and operations processes.

Availability: AventX for Oracle Cloud, AventX for Oracle Cloud Maintenance

Set It and Forget It: Schedule Your Work Order Printing (and Email) with AventX

Your maintenance scheduling just got an upgrade. AventX now empowers you to “set and forget” your recurring work order distributions with new dynamic time parameters. Instead of manually adjusting dates, you can now schedule jobs to automatically run for periods like “This Week” or “Next 7 Days,” ensuring work orders are always processed on time with less effort.

Availability: AventX for Oracle Cloud Maintenance

Eliminate Guesswork: Get Notified When Your ESS Processes Have No Output

Ever wonder if a scheduled process failed or if it simply had no report to generate? AventX now provides clarity by sending an email notification when an ESS Process runs successfully but generates no output based on the selected parameters. This proactive alert lets your team know immediately that the job worked as intended, saving valuable time on unnecessary troubleshooting and allowing users to confidently adjust parameters for the next run.

Availability: AventX for Oracle Cloud, AventX for Oracle Cloud Maintenance

Unlock the Full Power of Oracle’s Redwood Maintenance UI with AventX

As your organization embraces Oracle’s modern Redwood interface, your maintenance processes will keep pace. Technicians can now initiate the complete AventX creation and distribution engine directly from the “My Maintenance Workbench.” This seamless integration ensures that when a technician prints a work order, they receive a complete package with all necessary attachments automatically gathered and converted, leveraging the full power of AventX without ever leaving their primary workspace.

Availability: AventX for Oracle Maintenance

Future-Proofing Email Reliability: AventX Completes Proactive API Migration

To ensure the long-term stability and reliability of our email services, our team has completed a critical backend migration of the Email Tracker API. This proactive infrastructure update was performed well ahead of the vendor’s end-of-life schedule to prevent any potential service disruptions. By achieving full feature parity with the new API, we have guaranteed that all email tracking, from delivery confirmations to bounce notifications, continues to function seamlessly for all users. This behind-the-scenes work is a testament to our commitment to providing a stable, dependable platform you can trust.

Availability: AventX Email Tracker

Document Printing Improvements

Gain Greater Control and Efficiency with Advanced “Direct Print” Printer Finishing Options in AventX

Move beyond simply printing documents to truly automating your entire document workflow. AventX now empowers you to control your “Direct Print” (IPP printing) finishing options, like stapling, hole-punching, and duplex (double-sided) printing, directly from the user interface. By sending documents that are collated and ready for distribution right from the printer, you can eliminate time-consuming manual steps, reduce errors, and ensure a professional result every time. Our enhanced Direct Print module intelligently sends these jobs to any compatible IPP v1.0 or IPP Everywhere network printer and will even complete the print job if a specific finishing option isn’t supported by the printer, guaranteeing your critical business processes are never interrupted.

Availability: AventX for Oracle EBS Print Module

Document Migration Improvements

Gain Granular Control Over Your Attachment Migration Logic

Move beyond a one-size-fits-all approach to data migration. You can now assign a unique database View to each Attachment Migration File Entity, giving you unprecedented flexibility to tailor data handling to your specific business processes. This enhancement allows you to apply conditional logic—such as migrating only attachments with a “Released” or “Approved” status—for different migration actions. A built-in validation tool confirms the custom View is correctly configured, ensuring a seamless and precise migration that aligns perfectly with your organization’s rules.

Availability: AventX A2A Attachment Migration Module

Evolve Your Attachment Management with Event-Driven Migrations

Enhance your attachment migration strategy from periodic scans to immediate, event-driven actions. Our enhanced REST endpoint allows an external system to trigger a migration for a specific attachment the moment it’s ready by passing its details in a JSON payload. This on-demand model replaces the need for generalized, scheduled jobs that repeatedly scan for new files, resulting in a more efficient, precise, and real-time integration with your critical business applications.

Availability: AventX A2A Attachment Migration Module

Configure with Confidence: Instantly Verify Your Metadata Queries

Eliminate the guesswork when building attachment migration actions. A new “Verify” button for your metadata query allows you to instantly test your logic before ever saving. Simply provide sample data for your tokens in the pop-up form and immediately see the query results. This addition streamlines the configuration process, preventing errors and giving you the confidence that your complex queries will run correctly the first time.

Availability: AventX A2A Attachment Migration Module

General Improvements

• AventX Core
  • Various security enhancements and compatibility improvements
• AventX for Oracle EBS Print Module
  • Various bug fixes
  • Allow quick search on all fields for Direct Print
  • All advanced searches for IPP Version and Finishing options
• AventX for Oracle Cloud
  • Various bug fixes, security enhancements, and UI improvements
• AventX A2A
  • Various bug fixes
• AventX Translation Server
  • Various bug fixes, security enhancements, and UI improvements

Are your Oracle Cloud workflows a source of efficiency or frustration? Many businesses leverage the power of Oracle Cloud, but managing critical processes like document delivery, email communication, and work order management can be complex. Manual processes, missed deadlines, and a lack of visibility can hinder productivity and impact your bottom line.

That’s why we’re thrilled to announce our three-part webinar series: Streamlining Your Oracle Cloud Workflows. This series will equip you with the knowledge and strategies to optimize your Oracle Cloud environment and drive actual business results. Join us as we explore best practices, real-world examples, and actionable insights to transform your workflows.

What You’ll Learn

This series will delve into three critical areas of Oracle Cloud workflow management:

• Optimizing Document Delivery: Learn how to automate and streamline your document delivery processes, ensuring timely and accurate delivery of invoices, statements, and other critical business documents.
• Mastering Email Analytics: Uncover the secrets to email excellence within Oracle Cloud. Gain insights into email deliverability, open rates, and other key metrics to ensure your communications reach their intended recipients and drive engagement.
• Streamlining Work Order Creation: Discover how to simplify and accelerate work order creation, empowering your maintenance teams to focus on proactive maintenance and improve overall efficiency.

Webinar Schedule

Webinar 1: Optimizing Document Delivery from Oracle Cloud

📅 Date: Thursday, March 27th
⏰ Time: 1:00 pm EDT

Managing document delivery from Oracle Cloud can be challenging. Manual data entry, missed deadlines, and unreliable deliveries can impact efficiency and customer satisfaction. This session shares how Equinix, a leading Oracle Cloud user, optimized their document delivery workflows. Discover how they streamlined attachment and extraction, automated email and fax delivery, and gained valuable insights through advanced reporting. Learn how to address document delivery challenges in Oracle Cloud and maximize the value of your business data.

Key Takeaways:

• Understand the challenges of document delivery in the Oracle Cloud environment.
• Learn how to optimize document delivery with automated workflows and streamlined processes.
• Develop strategies for improving document delivery performance and reporting.

Webinar 2: Unlocking Email Analytics for Oracle Cloud: Mastering Email Excellence

📅 Date: Monday, April 14th
⏰ Time: 1:00 pm EDT
🗣️ Hosted By OATUG Analytics & BI SIG

Unleash the true power of Oracle Cloud as a business tool! While emailing critical business documents from Oracle can be a game-changer, undelivered or missing emails can wreak havoc on your company’s success. Imagine an undetected invoice impacting your cash flow. In this session, we dive into the dynamic world of Email Analytics for Oracle Cloud, demystifying the complexities and arming you with strategies to optimize delivery. Discover how detailed insights can transform your approach, ensuring every email counts.

Key Takeaways:

• Decode the Oracle email delivery challenge, where ‘Success’ doesn’t always mean ‘Sent/Received,’ and gain the upper hand in email.
• Unlock secrets to elevate email reliability and efficiency, steering clear of the dreaded recipient’s junk box and ensuring your messages shine through.
• Unveil the impact of advanced delivery reporting and analytics on your company’s bottom line.

Webinar 3: Streamlining Work Order Creation in Oracle Cloud

📅 Date: Thursday, May 15th
⏰ Time: 1:00 pm EDT

For maintenance planners, creating comprehensive work order packets can be a complex and time-consuming process. Disconnected systems, missing critical attachments, and manual data entry can lead to inefficiencies and delays. This session shares the stories of one of the fastest-growing mining companies in the Middle East and an Indo-Pacific member of the Red Cross Society), who streamlined their work order creation and distribution processes. Discover how they improved efficiency and empowered planners to focus on proactive maintenance activities. Learn how they achieved rapid work order generation, improved wrench time, and enhanced safety compliance.

Key Takeaways:

• Understand the challenges of manually generating, assembling, and distributing a work order.
• Learn how to improve efficiency in work order processing.
• Acquire the skills to automate work order processes and enhance overall maintenance performance.

Why Attend?

By attending this webinar series, you will:

• Gain practical insights: Learn from real-world examples and case studies.
• Improve efficiency: Discover strategies to automate and streamline your Oracle Cloud workflows.
• Enhance visibility: Gain greater control and visibility over your critical business processes.
• Drive business results: Optimize your Oracle Cloud environment to improve productivity, reduce costs, and enhance customer satisfaction.

Who Should Attend?

This webinar series is ideal for:

• Oracle Cloud users
• IT professionals
• Business analysts
• Maintenance planners
• Operations managers
• Anyone looking to optimize their Oracle Cloud workflows

Don’t miss this opportunity to transform your Oracle Cloud experience! Register for the Streamlining Your Oracle Cloud Workflows webinar series today!

STR Software released several new versions of AventX in 2023 Q3. Check out the v23.3 highlights below. Contact your Client Services Manager for a complete list of changes for each product or to discuss an upgrade.

Document Delivery Improvements

Get More Creative with Your Subject Lines

The email subject line limit has increased from 80 to a generous 255 characters, allowing you to craft more descriptive and engaging subject lines that capture your recipients’ attention. This is particularly useful when creating subject lines using dynamic fields from Oracle EBS or your ERP, such as the recipient company name.

Availability: AventX Core

Deliver to More Recipients with Ease

Now, you can enter unlimited characters as long as no individual email address exceeds 256 characters. Separate the email addresses using commas or semi-colons; your To/CC/BCC email address fields are limitless! This enhancement ensures that your critical business documents are delivered with AventX Core from your ERP to the most comprehensive list of recipients.

Availability: AventX Core

File Migration Improvements

Ensure File Access Security Between Oracle EBS and SharePoint Online

With this feature, Oracle EBS users are seamlessly added to Microsoft Entra ID (formerly Azure AD) Security Groups, guaranteeing that only authorized personnel can access critical files during data transfers to SharePoint. By automating user access management when migrating files from EBS to SharePoint, organizations enhance data security, save time, and ensure compliance while streamlining their workflow.

Availability: AventX A2A for Oracle EBS + SharePoint

Oracle EBS PO Automation

Streamline Purchase Order Processing with Automated Status Updates in Oracle

Unlock unparalleled efficiency with the latest AventX Email Tracker enhancement for Oracle EBS. A newly introduced database trigger now automatically updates the Purchase Order Acceptance Status in Oracle EBS to “Accepted” the moment the recipient of the Purchase Order clicks “Accept” (or other configurable link/button) in the PO email they receive. This OPTIONAL automation eliminates the necessity for manual updates, reducing human errors and accelerating the Purchase Order processing workflow. Bid farewell to laborious data entry and welcome seamless order management.

BLOG: Unlock Automatic PO Acceptance in Oracle EBS | STR Software

Availability: AventX for Oracle EBS with Email Tracker Module

General Improvements

• AventX Core
  • Enhanced AventX Email Tracker Module reporting to update the delivery status of a document to ‘Delivered’ if no other ‘Confirmed’ status is found after 10 days (configurable).
  • Added support for using a proxy server with the AventX eFax Corporate cloud fax connector.
  • Resolved an external product issue preventing AventX from successfully connecting to the FAXCOM Anywhere Biscom LCR endpoint.
• AventX for Oracle EBS / eAM
  • The AventX Web Client now supports Entra ID authentication
  • Support for file extraction for SharePoint Online links using Graph API
• AventX for Oracle EBS Windows Print Service
  • Enhanced the installer to support upgrading
• AventX Mobile for eAM
  • Work Order App: Support for Microsoft Entra ID for SSO; including the Entra ID US Government Cloud (or a custom authority)
  • Work Request App: Change the default Assigned Department associated with an Asset when creating a new work request.
  • Various bug fixes and changes for performance optimization.
• AventX A2A
  • Added the ability to use the Microsoft Graph API for both Password Grant and Client Credential Grant types.
  • Various Security and UI Improvements
• AventX for JD Edwards
  • Improved system stability and performance improvements
• AventX Translation Server
  • Various installation improvements for Windows installs
  • Added new Submission Time and Submission Details columns to the recent jobs table.
  • Added elastic search functionality to the recent jobs table.
  • Various stability and administrative improvements

STR Software released several new versions of AventX in Q1 and Q2 of 2023. Check out the v23.1 and v23.2 highlights below. Contact your Client Services Manager for a complete list of changes for each product or to discuss an upgrade.

Document Delivery Improvements

New Fax Partner: Integration with eFax Corporate Cloud Fax Service

Many factors should be considered when sending faxes—either from your ERP or desktop—including scalability, security and compliance, features and functionality, cost, and much more. In the latest releases of AventX, we are excited to introduce a new cost-effective, secure, and feature-rich option for enterprises considering a move to cloud faxing. With the introduction of the eFax Corporate cloud faxing solution, STR Software adds a dynamic faxing partner that offers international scalability, government- and healthcare-level security, and premium features for faxing from your ERP, desktops, and MFDs.

Availability: AventX Core, AventX for Oracle EBS + Desktop Faxing, Inbound Routing

Advanced Click-Bot Detection for Email Tracking

The newest click Bot Detection feature in AventX provides a powerful addition to its comprehensive document delivery solution around Email Tracking. By intelligently filtering out obvious opens by well-known bots like Apple and Gmail, this advanced feature enhances the accuracy of email delivery confirmation, open rates, and click tracking. With an improved understanding of your email deliveries, businesses can effectively manage conversations with their recipients and improve overall brand reputation.

Availability: AventX Email Tracker Module

Support for Additional DocuSign Signatures

In the Summer of 2022, we announced the availability to send documents from your ERP using DocuSign’s Routing features. In the latest release, we’ve added support for up to 10 sequential signers when sending with AventX and DocuSign. With this enhancement, AventX now supports basic single-signature applications, multiple signatures that don’t require a specific signing order and complex (multi-signature, specific-order) signing requirements.

Availability: AventX DocuSign Module

Download Signed DocuSign Files + Upload Them to the Oracle EBS Record

We have introduced a new feature allowing users to optionally improve the AventX for Oracle EBS + DocuSign delivery process. This enhancement gives users greater control and flexibility in managing their signed documents by including additional metadata information alongside the downloaded files. When paired with the AventX A2A for SharePoint software, AventX can dynamically save the Signed document against the appropriate Oracle EBS Record.

Availability: AventX for DocuSign Module + AventX A2A

Oracle EBS Printing Improvements

Oracle EBS Printing to Support New, Unique Requirements—High Speed & Volume, Raw Printing to Windows Printer

In our latest release, we’re excited to offer a game-changing enhancement designed to address even the most challenging print use cases. This enhancement enables lightning-fast printing from EBS to printers. It is ideal for high-volume, high-speed organizations, such as retail and manufacturing, ensuring timely output for critical documents. Additionally, it can facilitate effortless printing of RAW formats, such as XML, by delivering the output to printers connected to Windows Print Servers, making it a perfect fit for batch label and barcode printing.

Availability: AventX for Oracle EBS – Windows Printing Module

True Print Status: Enhanced Troubleshooting for AventX Users

With True Print Status, AventX takes Oracle EBS document printing to a whole new level of transparency. No longer will you be left in the dark when a print job fails. Our innovative technology now queries the Windows printer for the final printer status (think: printed, printer offline, no connection, out of paper, etc.), empowering users with comprehensive and detailed information. This new functionality allows them to diagnose and troubleshoot any printing issues that may arise.

Availability: AventX for Oracle EBS – Windows Printing Module

Windows Print Import Utility for AventX

The AventX for Oracle EBS Windows Printing module now includes an optional microservice to simplify configuring the application. By searching for Windows Printers, AventX can automate loading the printers into the AventX Printer table, speeding up the initial implementation or addition of new printers.

Availability: AventX for Oracle EBS – Windows Printing Module

Enhanced User Experience for AventX Oracle EBS Local Print Client

Users of AventX for Oracle EBS Local Print utility can now conveniently download the installer directly from the AventX Web Client. This feature offers a more streamlined solution for end users, particularly benefiting organizations transitioning away from Java 8. Additionally, for users who already have the Local Print Client installed, AventX now includes a version check during application startup, saving valuable time by notifying users of available updates for download.

Availability: AventX for Oracle EBS – Local Print & Preview Module

Work Order Creation & Printing Improvements

Create Long Text Work Order Attachments from a Mobile Device

This new feature for AventX Mobile for eAM allows users to create Oracle Long Text attachments directly from comments entered on a Work Order Packet within the AventX Mobile Work Orders app. This capability streamlines the process of capturing and integrating valuable information into the Oracle Enterprise Asset Management (eAM) system as part of the Work Order Completion process, improving overall asset management by contributing to streamlined work order processes and enhanced data accuracy.

Availability: AventX Mobile for Oracle eAM

Continue On Error Enhancements for Work Packet Creation

The core ‘Continue on Error’ feature enables work order packet creation to move forward even when an Attachment cannot be extracted for inclusion. With the latest update, we have improved the Continue on Error feature to insert an Error Page when an error is encountered instead of halting the entire operation. By generating an Error Page that provides specific details regarding the error, users have valuable insights and transparency when errors occur during the attachment extraction process allowing them to continue with the work assigned or to react to the missing content.

Availability: AventX for Oracle Cloud Maintenance

Email Created Work Order Packet

Users now have the option to deliver their Work Order Packets in PDF format directly to their email inbox. This enhancement streamlines the workflow by eliminating the need for users to manually retrieve the packets from the system or a printer, ensuring timely access to important information and promoting efficient collaboration within the maintenance process.

Availability: AventX for Oracle Cloud Maintenance

Restrict Printer Access with Organization Mapping

AventX now offers a valuable feature that enables administrators to restrict access to specific printers based on the submitting User’s organization. This functionality empowers organizations to enforce printing policies, ensuring that sensitive Work Order Packets are only accessible by authorized personnel and enhancing overall compliance and data protection measures. The feature also ensures that Work Order packets are mistakenly submitted to a printer in a disparate location that the User cannot access, saving paper and keeping printers free for other Users.

Availability: AventX for Oracle Cloud Maintenance

General Improvements

• AventX Core
  • Core database improvements to improve performance, increase security, and strengthen reliability.
  • Updated with the latest versions of Apache Tomcat 9 and Vaadin 7.
• AventX for Oracle EBS
  • Improved the patching process when upgrading minor versions of AventX.
• AventX for Oracle EBS Windows Print
  • Added support for specifying the unique Oracle EBS instance when printing via the AventX Windows Print Service.
• AventX for Oracle Cloud
  • Added System Status Page in the AventX interface with the ability to pause active system processing.
• AventX Translation Server
  • Added support for multiple email addresses to receive notifications.
• AventX Mobile for eAM
  • Added SSO support with Azure AD for the AventX Mobile Work Orders app.
• AventX A2A
  • Added support for multiple email addresses to receive notifications.

In a simplistic form, Schrödinger stated that if you place a cat in a box, then sealed the box closed for a period of time, you essentially would not know if the cat was dead or alive until the box was opened.

Sending emails—like your time-sensitive invoices and POs—from Oracle’s Delivery Manager is pretty much the same.  While Oracle may report that your email was a “Success,” you really have no idea whatsoever whether it reached its destination.

Did someone on the other end really receive that invoice keeping your company’s cash flow moving? Did the intended recipient really lay eyes on your PO ensuring that your organization will have the items needed to function properly?

Is Schrödinger’s cat alive or not? 

Did you get my email?

Because of this lack of insight from Oracle’s “Success” status, senders are, unfortunately, stuck waiting to see if their invoices get paid. However, the whole time the email was never delivered—it was caught in a spam filter or it bounced back to a mailbox that is not monitored.

When the invoice doesn’t get paid on time, senders are required to pick up the phone and call your customer to ensure everything is ok with the payment. The customer says, “I never received the invoice.” Now the employee has to manually resend the invoice via email or, even worse, print the invoice and send it via snail mail to the customer. Then your invoicing department has to constantly check with the customer to ensure the invoice was received.

Unfortunately, this process can take up hours of following up with customers and resending emails while resulting in a delayed payment.

A similar scenario can arise for POs. If your PO doesn’t get delivered your operation can come to standstill while the PO is resent.

So what can you do about it?

Fortunately for your invoices and other important documents, and apologies to the cat, advanced tracking methodologies now exist so you access the status of your emailed document at nearly any point in time.

By delivering your documents through AventX, you can embed tracking mechanisms to any outbound email you send through Oracle EBS. This technology allows the sender to know with a large degree of accuracy whether the email was received, if it bounced (and why!), and if it was clicked or opened.

This level of detail allows Accounts Receivable Managers to monitor invoice delivery proactively and, ultimately, deliver better cash flow to the organization.

By accessing insights into which invoices did not reach their destinations or, more importantly, which invoices were ignored, your AR team can be more targeted with their follow up to your customer.

Supplementing Oracle with AventX delivery technology allows AR teams to be more informed about every email delivery and more targeted with their follow up to customers regarding missing or late payments.

It also provides the information you need to maintain a more accurate email database. By reporting bounced emails with detailed information, you can ensure that you have an accurate email address for every invoice.

So, before you fire off your next customer invoice or purchase order, consider what that “Success” status really means. There’s a chance you’ll be following up in a day or two to confirm that it was received. But with the right technology in place, you’ll know more about your email delivery than Schrödinger knew about his cats.