At STR Software, our goal is to deliver integrated business solutions that customers rally behind. Those solutions come in the form of document delivery and data transfer automation tools—AventX and DataVaya, respectively.
The good news is that both AventX and DataVaya have seen many changes and enhancements over the last six to nine months!
So, to catch you up, here’s a quick recap of some of the key updates for the AventX and DataVaya product lines. We look forward to keeping these product updates coming your way in the future!
(Please visit the Portal for a full review of product enhancements.)
If you have questions or comments about any of the features please reach out. We’ll be happy to show you a quick demo and work to get the functionality set up in your environment.
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New Document Delivery Features
Deliver Docs via DocuSign Secure Web Portal
ERP system users who regularly need to send documents to a customer or vendor for signature need tools to make their lives more efficient and effective. System Administrators and Department Managers are constantly evaluating compliance and security to improve operational efficiencies and make effective decisions. This unique integration adds important collaboration functionality to ERP systems such as Oracle, SAP, and PeopleSoft. With AventX for DocuSign, users can now deliver and track documents for collaboration and required signatures. ERP users will no longer have to download documents from the database or file server to email to customers and vendors for approval. With just a few clicks in your ERP these documents—like POs, contracts, and T&Cs—can be sent and tracked via the AventX WebManager. Plus, with built-in email tracking capabilities, you’ll immediately know when deliveries fail and why, and if the recipient opened the email.
Availability: AventX for All Supported ERPs
New Web-based Delivery Status Manager with Real-time Monitoring
AventX for Oracle EBS users get a brand new way to view and manage their outbound deliveries. The web-based form provides a clean, intuitive interface that is easily sortable to tackle errors and resend documents. The page also allows users to save search queries, making follow up faster and timelier. Plus, IT Administrators now have a new web interface for monitoring real-time system usage and metrics.
Availability: AventX for Oracle EBS
Integrated Email Delivery Tracking
Send emails directly from your ERP (including attachments) with peace-of-mind about the status of the delivery. Track and monitor the email using the web-based AventX Delivery Status Manager (or the original Oracle Delivery Status Form)—know immediately why a delivery failed, if it was opened, when it was clicked, etc. Plus, email templates can be customized with Accept/Reject tracking to make it easy for recipients to acknowledge that they received your email—perfect for PO & Invoice delivery without the need for a portal. (Even better, Oracle users that want Accept/Reject tracking do not need to modify standard workflows.)
More details:
- Users and admins get real-time feedback on the status of every delivery
- Troubleshoot delivery issues faster with detailed bounce reports and customizable queries
- Customers using Oracle PO Approval that want Accept/Reject tracking do not need to modify standard workflows
Availability: AventX for All Supported ERPs
Dynamic Digital Signatures
Digital Signatures provide organizations a secure mechanism to address complex regulatory and legal requirements associated with emailing documents. Aside from helping meet compliance requirements (like HIPAA, GLBA, FERPA, eIDAS, and more), Digital Signatures provide your customers and clients with assurances that the document has not been tampered with in transit. AventX dynamically inserts your global and/or individual Digital Signatures using flexible logic.
Availability: AventX for All Supported ERPs
PDF/A Format
PDF/A is widely becoming the standard across all industries for archiving digital files. In simple terms, PDF/A is a PDF format which prohibits the use of features that could hinder long-term archiving and future reproduction. The ISO (International Organization for Standardization) recognizes PDF/A as the standard format for long-term preservation. Further, it can be leveraged as a security tool, for delivery of legally binding documents, storing files in different languages, full-text searching, and more.
Availability: AventX for All Supported ERPs
Apply Document Restrictions & Watermarks
The standard PDF format allows file creators to implement advanced security features in documents. Ideal for outbound delivery of files, such as DRAFT Contracts, AventX provides the ability to apply these document watermarks automatically using flexible logic.
Availability: AventX for All Supported ERPs
Support for file extraction from SharePoint Online
AventX now has the ability to automatically extract files from SharePoint Online, giving organizations another flexible location to store important attachments that need to be included with POs, Invoices, Work Orders, and more.
Availability: AventX for Oracle EBS, AventX for JDE
Oracle EBS Printer Management
New Print Client with Support for Java 11
Oracle’s decision to deprecate Web Start starting with Java 9 removed a core component of the AventX local printing functionality. However, when your organization rolls out the latest Java version, you’ll also be able to roll out an updated AventX Print Xpress application. Even better, the redesigned application can be pushed out to key users via group policy and no longer requires an active Oracle EBS login to run.
Availability: AventX for Oracle EBS (requires upgrade support)
Work Order Creation & Distribution
New & Redesigned Table of Contents
When you’re printing work order packets in large batches, including a table of contents is critical to ensure accuracy and completeness. Not only are the redesigned (AventX for JDE CAM) and new (AventX for Oracle eAM) TOCs easier to read, but users gain better insight into the status of each work packet and every individual attachment.
Availability: AventX for Oracle eAM, AventX for JDE CAM
Digital Print Support for Work Packets
We get it, not every work order packet needs to be printed. Maybe you want to just have the complete work order available to view, or maybe display it on a mobile device. In addition to allowing complete packets to be archived to the file system or emailed to sub-contractors, users can submit a Digital Print job—a complete version of the work packet—and have it automatically attach to the work order header. This means anyone or any mobile application that has access to the work order has access to the complete packet need to finish a job.
Availability: AventX for Oracle eAM
Automate Maintenance Technician Time from Mobile Devices
Our mobile solution has always let your technicians see and interact with complete work order packets on a tablet—marking work as complete, uploading notes and photos, and passing a work order along to the next technician. With the latest release, technicians can now also add their time directly to the mobile work order and have it automatically posted back into Oracle eAM.
Availability: AventX Mobile for eAM
Automate Meter Reading Entries from Mobile Devices
Much like automating technician time entries (above), we can do the same for your meter readings. As your technicians perform the assigned maintenance, simply add the meter readings to the mobile work order and the data gets pushed to Oracle when the work order is completed.
Availability: AventX Mobile for eAM
Filter Mobile Work Orders
The AventX Mobile for Oracle eAM application now supports filtering work orders by Maintenance Org, Department, and Resource. This update makes it easier for enterprise maintenance teams to assign work to the right team to get the job done.
Availability: AventX Mobile for eAM
File extraction support from SharePoint Online
AventX now has the ability to extract files from SharePoint Online, giving organizations another flexible location to store important attachments that need to be included with Work Orders.
Availability: AventX for Oracle eAM, AventX Mobile for eAM, AventX for JDE CAM
File extraction support from Documentum
AventX now has the ability to extract files from Documentum, giving organizations another flexible location to store important attachments that need to be included with Work Orders.
Availability: AventX for JDE CAM
Faster, Easier Document Management
With the launch of a new role-based AventX Web Client, users can now easily manage all previously submitted jobs. There are countless scenarios where you might need to search for past jobs and batches—diagnose errors, download completed jobs, and many more. Accessing the client with an admin role also provides the ability to edit the main configuration file from the web interface.
Availability: AventX for JDE CAM
Data & File Transfer
Automate Meter Reading Entry to Oracle Maintenance Cloud
We’ve mastered batch and mobile meter entry with Oracle eAM on-premises. Now with DataVaya’s latest action, you can easily transition from your operation from on-prem Oracle eAM to Oracle Maintenance Cloud. Just create your meter readings like you normally would and point the configuration to OCM. DataVaya can even run both processes concurrently if you’re transitioning from on-prem to cloud applications.
Availability: DataVaya for Oracle eAM
![Rollup of Product Updates [Spring 2024; v24.1]](https://www.strsoftware.com/wp-content/uploads/2023/02/Feature_Image_ProductUpdate_Wave-510x382.png)
