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Email and Fax Purchase Orders, Invoices and Electronic Fund Transfers from ONESolution

Case Study

The Company:

City of Riverside, located in southern California, houses a population of approximately 300,000 citizens and was recently selected as one of the “Top 100 Places to Live” by a popular financial magazine. Riverside city government constantly strives to improve operational efficiency and boasts numerous awards for pursuing excellence and innovation in city governance and public service.

The Problem:

City of Riverside spent significant time and resources manually distributing their purchasing and accounts payable documents via fax and postal mail delivery. In order to curb spending and improve productivity, the city required a solution to integrate with their ONESolution (formally IFAS) application to automate fax and email delivery of their business correspondence.

The Solution:

City of Riverside selected AventX for ONESolution to improve its procurement and A/P processes, generating savings through the automatic delivery of purchase orders, invoices, and electronic fund transfers. AventX currently automates the delivery of up to 200 documents per day while providing delivery acknowledgements back to individual users.

City of Riverside’s purchasing department procures approximately $350 million of goods and services annually and relies on AventX to electronically deliver its purchase orders. The National Purchasing Institute awarded their “Achievement of Excellence in Procurement Award” to the City of Riverside for its automated procurement practices. “We’ve streamlined our procurement process continuously to save money for the taxpayer,” said Art Torres, Purchasing Services Manager. “It’s saving users time, money, and reams of paper.”

Mike McNutt, ONESolution Support, who implemented and continues to maintain AventX states, “Product: awesome; Implementation: very straight forward; The things it can do between the profiles/scripting: way cool; Technical Support: very good; Happy Purchasing Department: Priceless!”

STR Software specializes in document delivery solutions for email, fax, and internet fax. The AventX Product Suite integrates with internally-developed and host ERP applications including ONESolution, BusinessPLUS, Oracle EBS, SAP, PeopleSoft, JD Edwards, EAS, and more in UNIX, Linux, MPE, and Windows environments.

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